Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – November 20, 2007 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
Chairman Kullgren called the meeting to order at 6:00 pm
Selectboard were taking minutes
7:30 pm – Administrative Assistant arrived, took minutes at this time.
Appointments:
6:15 – In accordance with RSA 91A:3 II (a) Personnel Motion by Chairman Kullgren to enter into a non-public session. Seconded by Day & Adams. Voted Unanimously (3-0)
7:30 – Motion by Chairman Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Day & Adams. Voted Unanimously (3-0)
Decision: Selectmen will get back to Road Agent Fox within the next couple of weeks and finalize the goal setting for 2008.
Class A Trail – Road Agent Fox discussed concerns from Bob & Dave Plourde regarding the Dunklee Hill Road, Class A Trail. Both have expressed concerns that the trail is going to wash away in the spring, it was damaged during the storm in April, and has been worked on a little. With the permission of the Selectboard, Fox will go and work on the trail more, however he doesn’t want anyone to have concerns if they see the highway crew on a trail.
Selectman Kullgren motioned to grant permission to Road Agent Fox to access the Dunklee Hill Road Class A trail, and to take any necessary steps needed to do the proper repairs to the road. Seconded by Day and Adams. Voted Unanimously (3-0)
Old Bennington Road Signage – The Board discussed the request for signage with Duffy – individual letters to everyone on Old Bennington Road are not appropriate, unless this is to become a new policy overall. A note will be placed in the next issue of the Spirit asking for feedback from residents on Old Bennington Road. Fox indicated he would have four new signs installed in the spring.
8:30 – In accordance with RSA 91A:3 II (a) Personnel Motion by Chairman Kullgren to enter into a non-public session. Seconded by Day & Adams. Voted Unanimously (3-0)
9:00 – Motion by Chairman Kullgren to enter out of the non-public session and to further seal the minutes. Seconded by Day & Adams. Voted Unanimously (3-0)
No decisions were made
Budgets:
In an effort to keep the board up to date, Deb will provide new budgets on a weekly basis for the Board.
Other Business:
A/P - The board signed the accounts payable manifest
Hazardous Waste Day – Deb reiterated her conversation with Dave Degler of the DES regarding Hazardous Waste Day – she also discussed this with Brian Wakeman who indicated he would make some calls and see what will work best for the Town of Greenfield.
Auction – Deb discussed the conversation she had with John Teague regarding these properties and if auctioning them is actually in the best interest of the town. Whereas the Town could benefit from the revenue, the Board would like to continue with the auctioning of these properties with minimum bids. If they do not sell then the Board will look at the alternatives.
· R5-14-1 – Town owned property –
· R3-47 – “unknown property”
Auditing Services – Deb to get back to the Board why the auditing services are over budget
Draft Spirit – The Board reviewed the DRAFT Spirit, editorial changes were made.
Groundskeeping – The Board discussed the various groundskeeping bids – Motion by Selectman Adams to award the 2008 groundskeeping bid to Gagnon Landscaping. Seconded by Kullgren & Day. Brief discussion followed. Unanimously voted in the affirmative - (3-0) – Letters will be sent to all the companies that bid the job, as well as to Jeremy Gagnon.
Personnel Policies – Selectboard reviewed the personnel policies, they will incorporate the yearly evaluations into the policy.
Intent to cuts – Selectmen signed an intent to cut for property identified as R9-3-8 – owned by John Haithcock.
Timber tax warrant – Selectmen signed a timber tax warrant
Letters – Selectmen signed a letter to rural development requesting utilization of remaining RD Grant funding; they also signed a letter requesting a probate document.
Minutes – Selectmen read and accepted as written the minutes of November 6, 2007 & November 13, 2007.
Employee Reviews – Selectmen would like to have Molly & Deb scheduled for December 4th for their annual reviews.
Town clerk – The Board of Selectmen would like to have the Town Clerk meet and update them how things are going. Ms. Sleeper can choose the date and time.
Holiday Pay – The Board of Selectmen reviewed a memo from the Bookkeeper asking about Officer Foster’s Holiday Pay. Decision by the board, depending upon the date of resignation determines if holiday pay is awarded or not. If he resigns after the holiday then he will receive the pay.
Misc. Mail was reviewed
Recycle Position(s) – There have been several applications submitted, the Board should draft several questions for discussion next week.
With no further business the meeting adjourned at 10:00 pm . The next scheduled meeting will be held Tuesday, November 27, 2007 at 6:00 pm.
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